{"id":497,"date":"2018-08-13T11:19:54","date_gmt":"2018-08-13T10:19:54","guid":{"rendered":"https:\/\/painpuzzle.co.uk\/?page_id=497"},"modified":"2022-01-10T13:56:26","modified_gmt":"2022-01-10T13:56:26","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/painpuzzle.co.uk\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

Privacy Policy<\/strong><\/h2>\n

Privacy Notice \u2013 Website and Clinical<\/strong><\/h3>\n

At Pain Puzzle we\u2019re committed to protecting and respecting your privacy.<\/p>\n

This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and what choices you have. It relates to all our business activities, not just this website.<\/p>\n

We may change this Policy from time to time so please check this page occasionally to ensure that you\u2019re happy with any changes. By using our services, you\u2019re agreeing to be bound by this Policy.<\/p>\n

Any questions regarding this Policy and our privacy practices should be sent by email to deborah@painpuzzle.co.uk<\/p>\n

Date:<\/strong> 10th January 2022
\nAuthor:<\/strong> Deborah Smith<\/p>\n

1. Who are we?<\/strong><\/p>\n

We are Deborah Smith, an osteopath providing health information and osteopathic care as Pain Puzzle in your own home. Our website address is: https:\/\/painpuzzle.co.uk<\/p>\n

Deborah Smith is a sole trader.<\/p>\n

2. How do we collect information from you?<\/strong><\/p>\n

We obtain information about you when you contact us to enquire about our services.<\/p>\n

We also collect information from you if you leave a comment on our blog or fill in our feedback or help forms.<\/p>\n

We collect information about you when you complete an online appointment booking or make a booking by phone, email or message.<\/p>\n

We collect medical information during your appointments.<\/p>\n

3. What information do we collect & how is it used?<\/strong><\/p>\n

We collect information to respond to enquiries. We also collect information to allow us to fulfil our obligations to our patients \u2013 to fulfil appointments and to make a thorough assessment and diagnosis and keep a record of diagnostic reasoning and treatment. We also collect your information if you leave a comment on our blog. The section 3.3 below outlines what information we collect, and for what purpose.<\/p>\n

3.0. Sensitive Data<\/strong><\/p>\n

Medical data is classified as Special Category Data. Our condition for processing this data is to fulfil our healthcare services. This is condition Article 9 2(h).<\/p>\n

3.1. Details<\/strong><\/p>\n

The information we collect is your personal contact details in order to make appointments and respond to enquiries, this is to fulfil our contract with you. We also collect and record information about your health so that we can provide you with osteopathic care. We collect this data to fulfil our contract to provide health services to you. We use your email and telephone details to confirm appointments and provide you with information about your care. This is considered a legitimate interest but you are free to tell us you would rather we didn\u2019t contact you. Your health data is considered Special Category data and as such the condition for processing is Article 9 2(h).<\/p>\n

We use Cliniko as the provider of our electronic clinic software. We can reassure you that information entered in our online appointment system is handled securely. All your case history information is entered and securely stored with back-ups on the Cliniko system. Access to the system and all our devices are password protected.<\/p>\n

From time to time we like to pass on information about health and well-being and the services we offer. Be reassured that we will not use your email or text message for marketing unless you have given us permission to do so. We obtain your consent for this and record it in Cliniko. Mailchimp is used to generate newsletters and therefore will have your name and email address on their server. You can withdraw your consent for receiving marketing at any time.<\/p>\n

We have verified that these 3rd<\/sup> party services are GDPR compliant and are certified under the EU-US Privacy Shield Framework (or are working towards certification) where these organisations are based outside of the EU.<\/p>\n

3.2. Privacy<\/strong><\/p>\n

Your health data is only accessed by your practitioner. Should another practitioner need to see that data they will be subject to our privacy policy. Administrative staff may have access to the Cliniko system but will not be able to see your medical data.<\/p>\n

Your data will not be shared without your consent unless there is a legal requirement to do so.<\/p>\n

4. Controlling your information<\/strong><\/p>\n

4.0. Health information – your rights
\n<\/strong><\/p>\n

Please help us to keep your information accurate by telling us if there have been any changes. \u00a0We will periodically check that your information remains accurate.<\/p>\n

You can request to see the data we hold about you. You can also ask for mistakes to be corrected. You can ask to be removed from our marketing lists. You can ask for your notes to take them to another practice.<\/p>\n

We are unable to delete the data we hold about you. We have a legal obligation to keep your notes for 8 years or for children until they are 25 years old. After this time we will delete your record so if you come to the clinic again we will start a new record.<\/p>\n

If you would like to read Cliniko\u2019s privacy policy you can read it here. https:\/\/cliniko.com\/policies\/privacy<\/a><\/u><\/p>\n

5. Website Privacy<\/strong><\/p>\n

5.0.Cookies<\/strong><\/p>\n

Like many other websites, the Pain Puzzle website uses cookies. When we provide services, we want to make them easy to use, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies.<\/p>\n

You can manage these small files yourself.\u00a0 You can find out how to do this, and learn more about Cookies in general here<\/a><\/u>.<\/p>\n

5.1.Our use of cookies<\/strong><\/p>\n

Our website uses cookies.\u00a0The cookies we use are \u20181st<\/sup> party\u2019 cookies.\u00a0 We don\u2019t use any \u20193rd<\/sup> party\u2019 cookies (these are often used to track behaviour across a range of websites, so targeted advertising can then be applied. We don\u2019t do this!!). The following list outlines exactly what cookies this website uses, and what they are used for:<\/p>\n

5.2.Google Analytics<\/strong><\/p>\n

Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and what content is most popular. This helps to ensure that our website is responding to your needs in the best way possible.\u00a0 Google Analytics sets the following cookies:<\/p>\n